“Don’t say you don’t have enough time. You have exactly the same number of hours per day that were given to Helen Keller, Pasteur, Michaelangelo, Mother Teresa, Leonardo da Vinci, Thomas Jefferson, and Albert Einstein.” ― H. Jackson Brown Jr.
If you’re like me, every day you are faced with a long list of tasks to do. Perhaps you created your task list, or maybe the list was assigned to you. Your list of tasks is so long that it’s overwhelming. You can never completely wipe out your list because it continues to grow every day. Sound familiar?
Zen Habits to Simplify!
Perhaps it’s time for a bit of spring cleaning on your list. By simplifying your list down to the barest of essentials, you can eliminate the need for complex planning systems. Sounds heavenly. Let’s get started with a few of my favorite Zen Habits:
Big Rocks (Only I call them my ugly frogs). During your weekly review, figure out the most important tasks that you’d like to accomplish over the next week. Those are your Big Rocks (or ugly frogs). Now place them on your schedule, first thing in the day, on different days of the upcoming week. Make those the most important tasks each day, and do them first — don’t let them be pushed back to the end of the day.
Eliminate. Take a few minutes to review your task and project lists, and see how much you can simplify them. Make it a challenge. See if you can cut it in half! If you’ve got 50 items, cut it down to 25. Then try to cut it even further a few days later. How do you eliminate tasks? Sometimes a task gets old and isn’t necessary anymore. Cross those out. Sometimes a task can be delegated. Do that, and cross it out.
Know what’s essential. How do you know what’s essential? By knowing what your main goal is, and other goals if necessary. You really should focus on one goal at a time, but if you want to do 2 or 3, that’s OK too. Just don’t do 10 goals or anything. Those goals should be your essential projects. Any smaller tasks are essential if they help you accomplish those goals, and not essential if they’re not related.
Simplify your commitments. How many projects are you committed to? How many extracurricular stuff do you do? You can’t do it all. You need to learn to say no, and value your time. And if you’ve already said yes, it’s still possible to say no. Just be honest with people and tell them that you have a high number of urgent projects to complete and cannot commit to this any longer. Slowly, you can eliminate your commitments to a very small number — only have those commitments in your life that really give you joy and value.
Simplify your information stream. Review your RSS feeds and email subscriptions as well as the number of non-essentials emails you feel you need to respond to. Evaluate where and how you receive your information; newspaper, television or magazine. Simplify the inputs into your life, and you can simplify the outputs.
If we take a step back and evaluate what our schedules look like over the course of a month or maybe even a week, we’ll find our lives are full of excess. When we can identify that excess and remove it, we become more and more in touch with what is significant and what deserves our time. Give Zen Habits a try!
About Our Authors
As an OEM Sales Service Representative for B. Braun Medical for over 10 years, Kristy Spairana is known for her strong leadership and team building skills among her peers. Her vast knowledge in areas of production and sales service makes her a valuable resource and asset in building and maintaining relationships with clients. She loves to learn and is completing her Bachelor's Degree in Business Administration. Kristy thrives on personal development and finding new approaches to business management and shares her knowledge with others via her personal blog!
Kristy L. Spairana , OEM Sales Service Representative
B.Braun OEM Division
As founder of Marketing Essentials, Patty’s continual quest and drive for helping businesses grow is her passion. With over 30 years of strategic business management and leadership experience, she is known as a catalyst and understands the challenges CEO’s and Marketing Directors face in executing inbound digital marketing & sales strategies that yield results. No surprise you will find her feeding her hunger for lifelong learning with a good book and latte!
Patty Cisco, MBA, Principal